Reporting payroll information to the Incomes Register
Report all salaries and wages paid by you to the Incomes Register after each payment. Elo will retrieve from the Incomes Register the information it needs for the purpose of calculating the TyEL insurance contribution and employee pensions.
Companies must submit their report to the Incomes Register within five days from the salary/wage payment date. Households shall report earnings information to the Incomes Register by the 5th day of the month following the salary payment month.
Earnings that fall within the scope of TyEL insurance are primarily comprised of the taxable gross salaries/wages of employees. Each report shall provide the data of a single salary or wage payment made to a single employee. The report can include different income types, such as monetary wages, fringe benefits and kilometre allowances.
For the report, you will need Elo’s pension provider code, which is 54.
- If you are a contract employer with a TyEL insurance policy, you will also need your insurance policy number (pension policy number) as found in the Online Service or your insurance invoices.
- If you are an occasional employer, you will need to use the occasional employer’s pension arrangement number, which is 54-0000000U.
Read more about which earnings are included in TyEL wages >
Report earnings to the Incomes Register
You have two options for submitting your electronic reports to the Incomes Register:
- The e-service of the Incomes Register, where you can upload a file generated by your payroll calculation software or complete an online form with the payroll information.
- Automated reporting from your own payroll system via a technical interface. This method of submission does not require a separate log-in process for the Incomes Register. The connection between your system and the Incomes Register is generated by means of a certificate issued by the Incomes Register.
Reports can only by submitted to the Incomes Register in paper form under exceptional circumstances.
If you use the Palkka.fi service for payroll calculation, the reports will be automatically transferred from the service to the Incomes Register.
Go to Incomes Register to find detailed instructions concerning the Incomes Register and to log in to the e-service.
Changes in business activities
Changes occurring in the business activities of a contract employer, such as changes in ownership or company form, can have an impact on the TyEL insurance. It’s a good idea to contact Elo when any changes occur.
Terminate your TyEL insurance policy if
- you no longer have any employees that are insurable under TyEL, or
- your business activities are ending.
You can terminate the policy through Elo’s Online Service or by contacting our Customer Service, tel. +358 (0)20 694 730.
A company’s ownership can change, for example, as the result of the sale of the business or a change in the partners or shareholders.
- If you, as a private entrepreneur, sell your business, please notify Elo of your decision to terminate your TyEL insurance policy.
- Notify Elo of any changes concerning the partners in a partnership and limited partnership. These changes will not, however, affect the validity of the TyEL insurance policy.
- Changes in shareholders of limited liability companies need not be reported, unless the change affects belonging to a group. If a shareholder works within the business, the change in ownership may affect whether the owners fall within the sphere of TyEL or YEL. YEL insurance must be taken if the share of ownership is alone more than 30 per cent or together with family members more than 50 per cent.
A change in company form refers to, for example, a situation in which
- you change your private trade name into a limited liability company, a partnership or a limited partnership,
- a partnership is turned into a limited partnership or a limited liability company,
- a limited partnership turns into a limited liability company or partnership,
If the business ID changes,
- notify Elo of the termination of your current TyEL insurance policy
- take a new TyEL insurance policy for the company carrying on the activities, if that company did not already have a policy.
If the business ID does not change, Elo will amend the company's details under the TyEL insurance policy as of the date of registration.Notify Elo of the changes using a free-form notification. The notification should include a copy of an extract from the Trade Register or Register of Associations, the certificate of the registration of a trade, or other similar document.
If a limited liability company merges with another company, notify Elo of the termination of the merging company's TyEL insurance policy. Take a new TyEL insurance policy for the receiving company, if that company does not already have a policy.
If a limited liability company demerges into two or more companies, notify Elo of the termination of the TyEL insurance policy of the demerging company. Take new TyEL insurance policies for the companies formed through the demerger.